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About Individual Number Notices

1What is an Individual Number Notice?

Individual Number Notice

Individual Number Notice sample

個人番号通知書

An Individual Number Notice is a notice delivered to each resident to inform them of their Individual Number (My Number).

On the notice, the holder’s full name, date of birth, and Individual Number (My Number) are listed.
An Individual Number Notice cannot be used as proof of your Individual Number or as identification.

Note

Handling of Individual Number Notices for general identification (for companies)

An Individual Number Notice serves only to inform an individual of their Individual Number and cannot be used as proof of their Individual Number or as identification.
Please do not accept them for general identity confirmation procedures.

2Delivery of Individual Number Notices

Individual Number Notices will be delivered via simplified registered mail 2-3 weeks following registration of certificate of residence from May 25, 2020.

If you have registered your residence and yet have not received an Individual Number Notice, please consult your local municipal office.

*Your Individual Number Notice will be sent by simplified registered mail, so you must be present in order to receive it. In the event of your absence, you will receive a delivery notice with instructions on redelivery. Please make sure to receive it within the storage period.

To request redelivery (external link, Japan Post)

 

3Mailed items

個人番号通知書

・Individual Number Notice (one per applicable resident)
This document notifies the resident of their Individual Number (My Number).

①Uni-Voice Code
You can scan the two-dimensional barcode (Uni-Voice code) with a compatible mobile phone or smartphone with the required app installed to listen to the information encoded in the Uni-Voice code.

【Uni-Voice coded message】
An Individual Number Notice that includes your 12-digit Individual Number (My Number) and an Individual Number Card application form are delivered from your local municipal office.
Your Individual Number is XXXX XXXX XXXX.
In addition to identity verification, provision/confirmation of your Individual Number is required for various procedures related to social security, taxation, and disaster response.
An Individual Number Card has many advantages, as it can be used as proof of your Individual Number, as official identification, and for various online applications. It’s also free, so we highly recommend you apply for one.
For more information, please contact the Individual Number Call Center at 0120-0178-26.

個人番号カード交付申請書

・Individual Number Application Form (one per applicable resident)
This is a document to apply for issuance of the Individual Number Card which will be an official identification. Online application is also available via a smartphone or a personal computer.

Check here for the Individual Number Card application

送付用封筒

・Return envelope for Individual Number Card application form (one per envelope)
An envelope for sending the completed application form(s).
No stamp required.

Send it after checking the points described on the back side of the return envelope and writing your name and address on it.

【Points to note】

  • To check the status of your application, your Application ID is required.
  • Make sure you provide a usable ID photograph.
  • Make sure you’ve filled out all of the required fields on the form, including the application date, and your name/signature.
  • Have you enclosed anything other than your Individual Number Card application form?

*For those whose envelope for sending the application form is past the validity period for sending, or those who would like an additional envelope for sending application form(s)
You can download the materials for an envelope valid until May 31, 2022 here.

Download the materials for an envelope here.

 

ご案内

・Instruction booklet (two per envelope)
This is a booklet with information about the application process for an Individual Number (My Number) Card.

4Individual Number Notice intended use

An Individual Number Notice serves only to inform an individual of their Individual Number and cannot be used as general identification.

5If you lose your Individual Number Notice

If you lose your Individual Number Notice, it cannot be reissued.
In order to confirm your Individual Number (My Number), you will need to obtain an Individual Number Card, a copy of your certificate of residence with your Individual Number listed, or a Certificate of Items Stated in Resident Register.

*If you think you may have found someone’s Individual Number Notice, please hand it in at your nearest police station or police box.

About Individual Number Notices

1What is a notification card?

A notification card notifies each resident of his/her own Individual Number.

A notification card is a paper card which notifies every resident of My Number (the Individual Number).
Your "name," "address," "date of birth," "sex," and "My Number (the Individual Number)," etc., registered in the resident record of your municipality are noted on the card.

However, without an ID photo, the notification card must be used alongside other identification documents such as a drivers’ license or passport in order to confirm Individual Number and identity at the same time.

NOTE

About Using a Notification Card for General Identification (For Companies)

*While we are no longer issuing new Notification Cards as of May 25, 2020, you will still be able to use them to apply for an Individual Number Card.

*If you have a Notification Card and the information on the card such as your full name and address matches that recorded on your certificate of residence, you may continue using the card as proof of your Individual Number.
After May 25, if you have changed your name or address, you can show your Individual Number Card, a copy of your certificate of residence with your Individual Number listed, or a Certificate of Items Stated in Resident Register in order to provide proof of your Individual Number.

*If you have received a Notification Card and lost it, you will need to report this to your local municipal office.

*If you have received a Notification Card, you will need to return your Notification Card to your local municipal office when you receive your Individual Number Card.

Notification card / Front side

通知カード

(1) Notification card
(2) Individual Number
(3) Name
(4) Address
(5) Date of birth
(6) Sex
(7) Date of issue

Notification card / Back side

通知カード

(1) Notes
● It is prohibited by law that a person other than those who are permitted by law copies the Individual Number. In addition, a person who falsified any matter stated on this card is punished by law.
● If you have found this notification card, please kindly get in touch with the following contact;
Call Center for the Social Security and Tax Number System (nation-wide common Navi-Dial Service)
Phone: 0570-783-578
● You have to return this notification card to the municipality upon receiving your Individual Number Card.

(2) Individual Number

2Mailed items

A notification card

・A notification card (for every household member)
This is a card which notifies each person in your household of the Individual Number.

An application form

・An application form for issuance of the Individual Number Card (for every household member)
This is a document to apply for issuance of the Individual Number Card which will be an official identification.
Online application is also available via a smartphone or a personal computer.

Application for issuance of the Individual Number Card is here

A voice message identification code and a copy of application form ID

・A voice message identification code and a copy of application form ID
A voice message identification code for visually-impaired persons which contains explanation on the notice card and a copy of application form ID for issuance.
Please tear it off and keep it until your Individual Number Card is issued.

*About scan of the Uni-Voice
By scanning the two-dimensional bar code, "Uni-Voice" with a cellular phone or an iPhone, etc., that provides a function for Uni-Voice, you can hear the information encoded in the Uni-Voice.

[The details encoded in the Uni-Voice] (The speech including the following information runs in Japanese.)
A notification card that includes your 12-digit Individual Number (My Number) and an application form for issuance of the Individual Number Card are sent from your municipality.
Your 12-digit Individual Number is XXXXXXXXXXXX.
From January 2016, in addition to identity verification, description/confirmation of your Individual Number will be required for various procedures related to social security, taxation, and disaster response.
Keep your notification card safe because it is a document which certifies your Individual Number.
In addition, it is really recommended to make an application for issuance of the Individual Number Card because it has a wide range of advantages other than certification of the Individual Number and the issuance fee will be free for the time being.
For more information, please contact Call Center for the Social Security and Tax Number System at 0570-783-578.

An envelope for sending the application form(s)

・An envelope for sending the application form(s) for issuance of the Individual Number Card (1 for each mail)
An envelope for sending the completed application form(s) for issuance.
No stamp required. 
* You can send the form with the return envelope up to October 4, 2017.

Send it after checking the points described on the back side of the return envelope and stating your name and address on it.

[Check Points]

  • Did you attach a proper ID photograph?
  • Isn’t there any omission in entry of the application date or the name of applicant (written by the applicant), etc.?
  • Did you separate the notification card and the Uni-Voice sheet?
  • Don’t you enclose any other item than the application form for issuance of the Individual Number Card?

※ For those who have an envelope for sending an application form(s) which is past the valid period for sending, and for those who wish to have an additional envelope for sending the application form(s)
You can download the materials for an envelope valid until May 31, 2022 here.

To download the materials for an envelope, here

 

A guidance

・A guidance (1 for each mail)
A brochure describing the Individual Number and application for issuance.

*From May 25, 2020, Notification Cards were replaced by Individual Number Notices.
The Individual Number Card application form and envelope for sending the application form delivered with your Notification Card may still be used after May 25, 2020.

3Use of the notification card

These cards may be used when you are asked to provide your Individual Number (My Number) at an administrative office.
However, you are also required to present a document such as your driver’s license for identity verification.
In addition, if you obtain an Individual Number Card, you must return the Notification Card to your local municipal office.

*From May 25, 2020, Notification Cards were replaced by Individual Number Notices.
If you have a Notification Card and the information on the card such as your full name and address matches that recorded on your certificate of residence, you may continue using the cards as proof of your Individual Number.
After May 25, if you have changed your name or address, you can show your Individual Number Card, a copy of your certificate of residence with your Individual Number listed, or a Certificate of Items Stated in Resident Register in order to provide proof of your Individual Number.

4Loss of Notification Card

Notification Cards cannot be reissued if lost.
In order to confirm or verify your Individual Number (My Number), you will need to obtain an Individual Number Card, a copy of your certificate of residence with your Individual Number listed, or a Certificate of Items Stated in Resident Register.
If you have lost your Notification Card at home, please report it to your local municipal office.
If you have lost your Notification Card outside your home, please report it to the police.

*If you find a lost Notification Card, please bring it to your nearest police station or police box.

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