Home > Individual Number Notice and Notification Card
About Individual Number Notices
1What is an Individual Number Notice?
Individual Number Notice
|
Individual Number Notice sample |
 |
An Individual Number Notice is a notice delivered to each resident to inform them of their Individual Number (My Number).
On the notice, the holder’s full name, date of birth, and Individual Number (My Number) are listed.
An Individual Number Notice cannot be used as proof of your Individual Number or as identification.
Note
Handling of Individual Number Notices for general identification (for companies)
An Individual Number Notice serves only to inform an individual of their Individual Number and cannot be used as proof of their Individual Number or as identification.
Please do not accept them for general identity confirmation procedures.
2Delivery of Individual Number Notices
Individual Number Notices will be delivered via simplified registered mail 2-3 weeks following registration of certificate of residence from May 25, 2020.
If you have registered your residence and yet have not received an Individual Number Notice, please consult your local municipal office.
*Your Individual Number Notice will be sent by simplified registered mail, so you must be present in order to receive it. In the event of your absence, you will receive a delivery notice with instructions on redelivery. Please make sure to receive it within the storage period.
To request redelivery (external link, Japan Post)
3Mailed items
 |
・Individual Number Notice (one per applicable resident) ①Uni-Voice Code 【Uni-Voice coded message】 |
 |
・Individual Number Application Form (one per applicable resident) |
 |
・Return envelope for Individual Number Card application form (one per envelope) Send it after checking the points described on the back side of the return envelope and writing your name and address on it. 【Points to note】
*For those whose envelope for sending the application form is past the validity period for sending, or those who would like an additional envelope for sending application form(s) Download the materials for an envelope here.
|
 |
・Instruction booklet (two per envelope) |
4Individual Number Notice intended use
An Individual Number Notice serves only to inform an individual of their Individual Number and cannot be used as general identification.
5If you lose your Individual Number Notice
If you lose your Individual Number Notice, it cannot be reissued.
In order to confirm your Individual Number (My Number), you will need to obtain an Individual Number Card, a copy of your certificate of residence with your Individual Number listed, or a Certificate of Items Stated in Resident Register.
*If you think you may have found someone’s Individual Number Notice, please hand it in at your nearest police station or police box.
About Individual Number Notices
1What is a notification card?
A notification card notifies each resident of his/her own Individual Number.
A notification card is a paper card which notifies every resident of My Number (the Individual Number).
Your "name," "address," "date of birth," "sex," and "My Number (the Individual Number)," etc., registered in the resident record of your municipality are noted on the card.
However, without an ID photo, the notification card must be used alongside other identification documents such as a drivers’ license or passport in order to confirm Individual Number and identity at the same time.
NOTE
About Using a Notification Card for General Identification (For Companies)
*While we are no longer issuing new Notification Cards as of May 25, 2020, you will still be able to use them to apply for an Individual Number Card.
*If you have a Notification Card and the information on the card such as your full name and address matches that recorded on your certificate of residence, you may continue using the card as proof of your Individual Number.
After May 25, if you have changed your name or address, you can show your Individual Number Card, a copy of your certificate of residence with your Individual Number listed, or a Certificate of Items Stated in Resident Register in order to provide proof of your Individual Number.
*If you have received a Notification Card and lost it, you will need to report this to your local municipal office.
*If you have received a Notification Card, you will need to return your Notification Card to your local municipal office when you receive your Individual Number Card.
Notification card / Front side
(1) Notification card
(2) Individual Number
(3) Name
(4) Address
(5) Date of birth
(6) Sex
(7) Date of issue
Notification card / Back side
(1) Notes
● It is prohibited by law that a person other than those who are permitted by law copies the Individual Number. In addition, a person who falsified any matter stated on this card is punished by law.
● If you have found this notification card, please kindly get in touch with the following contact;
Call Center for the Social Security and Tax Number System (nation-wide common Navi-Dial Service)
Phone: 0570-783-578
● You have to return this notification card to the municipality upon receiving your Individual Number Card.
(2) Individual Number
2Mailed items
 |
・A notification card (for every household member) |
 |
・An application form for issuance of the Individual Number Card (for every household member) Application for issuance of the Individual Number Card is here |
 |
・A voice message identification code and a copy of application form ID *About scan of the Uni-Voice [The details encoded in the Uni-Voice] (The speech including the following information runs in Japanese.) |
|
|
・An envelope for sending the application form(s) for issuance of the Individual Number Card (1 for each mail) Send it after checking the points described on the back side of the return envelope and stating your name and address on it. [Check Points]
※ For those who have an envelope for sending an application form(s) which is past the valid period for sending, and for those who wish to have an additional envelope for sending the application form(s) To download the materials for an envelope, here
|
 |
・A guidance (1 for each mail) |
*From May 25, 2020, Notification Cards were replaced by Individual Number Notices.
The Individual Number Card application form and envelope for sending the application form delivered with your Notification Card may still be used after May 25, 2020.
3Use of the notification card
These cards may be used when you are asked to provide your Individual Number (My Number) at an administrative office.
However, you are also required to present a document such as your driver’s license for identity verification.
In addition, if you obtain an Individual Number Card, you must return the Notification Card to your local municipal office.
*From May 25, 2020, Notification Cards were replaced by Individual Number Notices.
If you have a Notification Card and the information on the card such as your full name and address matches that recorded on your certificate of residence, you may continue using the cards as proof of your Individual Number.
After May 25, if you have changed your name or address, you can show your Individual Number Card, a copy of your certificate of residence with your Individual Number listed, or a Certificate of Items Stated in Resident Register in order to provide proof of your Individual Number.
4Loss of Notification Card
Notification Cards cannot be reissued if lost.
In order to confirm or verify your Individual Number (My Number), you will need to obtain an Individual Number Card, a copy of your certificate of residence with your Individual Number listed, or a Certificate of Items Stated in Resident Register.
If you have lost your Notification Card at home, please report it to your local municipal office.
If you have lost your Notification Card outside your home, please report it to the police.
*If you find a lost Notification Card, please bring it to your nearest police station or police box.
Some of the publications on this site are in PDF format. To view them, you will need to have Adobe Acrobat Reader. Please click the graphic link to download Acrobat Reader.